Human Resource Services

FAQ: Inclement Weather

1. Do I need to report my leave if I am unable to get to my worksite due to inclement weather?
 

Yes, please refer to your appropriate employment type below:

Civil Service

Employees may use the following types of leave:

  • Accrued compensatory time - may be required to use this first (overtime eligible CS employees only)
  • Personal holiday (full day only)
  • Accrued annual leave (after completion of six months of continuous state employment)
  • Sick leave (after all other leaves are exhausted, up to 3 days maximum in a calendar year)
  • Leave without pay
     

Alternatives to Leave

  • If business operation allow, and an employee receives prior supervisor approval, overtime eligible employees may temporarily adjust their schedule to work additional hours during the workweek which the inclement weather occurs.
  • If business operations allow, and an employee receives prior supervisor approval, employees may work from home.

Refer to BPPM 60.57

Bargaining Unit Covered

WFSE BU Employees may use the following types of leave:

  • Accrued compensatory time - may be required to use this first (overtime eligible employees only)
  • Personal holiday (full day only)
  • Accrued annual leave (upon completion of six (6) months of continuous employment)
  • Leave without Pay

Employees should refer to appropriate Collective Bargaining Agreement.

Refer to hrs.wsu.edu/LR+Home

Administrative Professional

Employees may use the following types of leave:

  • Accrued compensatory time - may be required to use this first (overtime eligible AP employees only)
  • Accrued annual leave (annual leave may not be taken before it is earned)
  • Personal Holiday (full day only)
  • Sick leave (after all other leaves are exhausted, up to 3 days maximum in a calendar year)
  • Leave without pay
     

Alternatives to Leave

  • If business operation allow, and an employee receives prior supervisor approval, overtime eligible employees may temporarily adjust their schedule to work additional hours during the workweek which the inclement weather occurs.
  • If business operations allow, and an employee receives prior supervisor approval, employees may work from home.

Refer to BPPM 60.56

Faculty

Faculty may use the following types of leave:

  • Accrued annual leave
  • Personal Holiday – for eligible Faculty (full day only)
  • Sick leave (after all other leaves are exhausted, up to 3 days maximum in a calendar year)
  • Leave without pay
     

Alternatives to Leave

  • Faculty members can work from home but should seek approval from the appropriate department chair or director.

Refer to BPPM 60.56  

2. I have exhausted all my leave and am unable to work from home. What options do I have?
 

Upon prior approval from the manager/supervisor, an overtime eligible Administrative Professional or Civil Service employee may:

  • Use leave without pay
  • If business needs allow temporarily adjust his/her schedule, to work additional hours during the workweek that the inclement weather occurred.

Upon prior approval from the manager/supervisor, a Bargaining Unit Covered employee may:

  • Use leave without pay.
  • If business needs allow temporarily adjust his/her schedule in accordance with the appropriate bargaining unit agreement, to work additional hours during the workweek that the inclement weather occurred.

Upon prior approval from the manager/supervisor, an overtime exempt Administrative Professional, Civil Service employee, or Faculty member may:

  • Use leave without pay
  • If business needs allow temporarily adjust his/her schedule, to work additional hours.
3. I had to leave work early/come in late due to inclement weather. How do I track my leave?
 

See the options above for leave options according to employee category in FAQ #1 above.

Refer also to BPPM 60.62, BPPM 60.63

4. What happens if I work overtime during inclement weather?
 

Overtime-eligible Civil Service employees receive compensation for overtime worked in accordance with WAC 357-28.

Overtime-eligible Administrative Professional employees receive compensation for overtime worked during the closure in accordance with the Fair Labor Standards Act.

Bargaining Unit Covered employees should refer to the appropriate Collective Bargaining Unit Agreement.

Refer to BPPM 60.59; hrs.wsu.edu/LR+Home


5. I still have questions. Who can I contact for assistance?
 

Contact your Human Resource Consultant. You will find the HR Consultant for your department at hrs.wsu.edu/HRTeams


6. Where do I find information on working in cold environments?
 

 WSU Environmental Health and Safety has information for employees who work in cold environments 

 

 

Human Resource Services, PO Box 641014, Pullman WA 99164-1014, 509-335-4521, Contact Us