Effective June 29, 2020, employees reporting to a Washington State University work location for any reason and for any length of time are required to complete COVID-19 symptom attestation.

Employees

What is the COVID-19 Employee Attestation form?

The COVID-19 Attestation Form is completed by employees prior to entering a WSU work location. This document requires employees to certify they are not experiencing COVID-19 Symptoms.

How do I complete the COVID-19 Attestation form?

Beginning on June 29, 2020, you will access the form through my.wsu.edu.  Select the “COVID-19 Daily Attestation” tile from the myWSU homepage. Both myWSU and the attestation form are mobile friendly allowing the form to be completed from a computer or mobile device.

Instructions for Accessing myWSU to Complete Employee COVID-19 Attestation

When will employees be able to access the COVID-19 Employee Attestation form?

Beginning Monday, June 29, 2020.

Who needs to complete a COVID-19 Employee Attestation?

The attestation must be completed by all employees reporting to a WSU work location. Employees teleworking or working from home do not need to complete the attestation.

Instructions for Accessing myWSU to Complete Employee COVID-19 Attestation

Why must I complete a COVID-19 Employee Attestation?

The purpose of the attestation is to prevent the spread of COVID-19 by having employees be alert to the symptoms of COVID-19 in order to maintain the safety and public health of employees reporting to WSU work locations. This is based on guidance from the Washington State Department of Health (DOH) and Governor Jay Inslee’s, Safe Start Washington Employer Requirements.  WSU will require all employees reporting to a WSU work location to complete an employee attestation related to COVID-19. This attestation is consistent with recommendations from the Center for Disease Control (CDC) and Washington Department of Labor and Industries (LNI).

As part of the State of Washington’s Safe Start plan for COVID-19 return to face-to-face operations and activities, WSU is required to screen persons who enter its campuses.  This attestation is part of the health screening requirements.  WSU will use your attestation data solely for purposes of COVID-19 screening and monitoring and/or other similar activities that are in furtherance of public health and safety consistent with the Washington Safe Start plan and Campus Reopening Guide

What if I do not have technology available to complete before arriving at my work location?

Employees without technology available to complete attestation before arriving at their work location must notify their supervisor.   Supervisors will provide you a hard copy of the COVID-19 symptom list.  You must review the list prior to arriving to the work location.  If you can attest you are symptom free, you may proceed to your work location.  Immediately upon arrival, notify your supervisor you are symptom free and complete attestation form in myWSU.  

Do not proceed to your work location if you are unable to attest you are symptom free.

If I am teleworking or working from home and not at a WSU work location do I need to complete the employee attestation form?

No, only employees directed to report to a WSU work location need to complete the attestation form.

What if I am reporting to a non-WSU work location, such as a school or county building?

Employees reporting to non-WSU work locations are to comply with COVID-19 related requirements in place at their work location. If you have questions about reporting to a non-WSU work location, please contact your supervisor or HRS.

I am on a rotating schedule, somedays working at the WSU work location and others I’m working from home or teleworking, do I have to complete the COVID-19 Employee Attestation?

You are required to complete the COVID-19 Employee Attestation any day you are scheduled to report to a WSU work location.

Why do I need to complete the COVID-19 Attestation if I completed it yesterday?

Based on guidance received, screening must be conducted at the beginning of the work shift and before the employee enters the worksite. Employees may only be on-site if they can attest they are not experiencing symptoms of COVID-19.

Will I be compensated for time spent completing the COVID-19 Employee Attestation form?

The attestation must be completed prior to arriving at a WSU work location and is not considered time worked. Testing of the login and attestation completion via myWSU reflects, it is expected this will take no more than 2 minutes to complete.

What should I do if I have a listed symptom?

Employees who cannot attest to being symptom free must not enter a WSU work location. Refer to the COVID-19 Leave and Work FAQs for more information.

How is the COVID-19 Employee Attestation information stored? How will the data be used?

Attestation records are treated as a confidential record and will be retained separately from other personnel records. Records will be retained in accordance with state and university records retention policies

As part of the State of Washington’s Safe Start plan for COVID-19 return to face-to-face operations and activities, WSU is required to screen persons who enter its campuses.  This attestation is part of the health screening requirements.  WSU will use your attestation data solely for purposes of COVID-19 screening and monitoring and/or other similar activities that are in furtherance of public health and safety consistent with the Washington Safe Start plan and Campus Reopening Guide

What if I have been directed to report to a WSU work location and I have concerns?

Can the system send me a reminder so I do not forget to complete the attestation?

Current functionality does not allow the system to send employees a reminder. HRS recommends setting up a daily reoccurring reminder in outlook.

Where can I find WSU COVID-19 information?

The most current information is available on the WSU Coronavirus COVID-19 website. Additional information about WSU and our response to COVID-19 can be found on the HRS COVID-19 Leave and Work Information, and Environmental Health and Safety websites.

I know other institutions are using Workday for their Employee Attestation, why isn’t WSU doing so?

The WSU implementation of Workday is scheduled for January 2021. WSU is currently evaluating the transition from myWSU to Workday after the initial Workday stabilization period.

Can I use the WSU Mobile App to access and complete the Employee Attestation?

While originally designed for students, the WSU Mobile App will still allow you to access myWSU. WSU Employees should be able to sign into the mobile app as a “student” using normal network ID and Password. Once logged in, click the “myWSU” tile which will take you to the myWSU homepage and allow you to complete the attestation.

If I am unsure if I have completed my attestation for the day, am I able to check?

Yes, employees can go to my.wsu.edu.  Select the “COVID-19 Daily Attestation” tile from the myWSU homepage. If you have already completed the form, you will be directed to a history showing all previously completed attestation forms.

What should I do if I have trouble logging into myWSU?

If you have difficulty logging into myWSU, click “need help signing in?” below the blue “Sign In” button. Multi-Factor Authentication (MFA) will likely be required. For assistance accessing myWSU, please contact the ITS Crimson Service Desk at 509-335-4357 or helpdesk@wsu.edu.

I am a new employee and currently don’t have access to myWSU. How do I complete the COVID-19 Daily Attestation form?

New employees who do not have access to myWSU, should notify their supervisor.  Your supervisor will need to contact HRS (HRS@wsu.edu) for instructions on completing the attestation until myWSU access has been granted.

What if I am unable to see the attestation tile on my homepage?

First, confirm you are on the employee homepage. Users who previously were students may be defaulted to the “Student,” “Applicant” or “Graduate School” homepage. Navigate to the “Employee Homepage” by selecting the dropdown at the top of the screen. If you are a WSU employee on an active appointment and still unable to locate the attestation tile, please contact the Crimson Service Desk for assistance: (509) 335-HELP or crimsonservicedesk@wsu.edu.

What if I select the wrong option when submitting my attestation?

The system will allow users to update their attestation if they recognize they have submitted incorrectly. Once an attestation has been submitted, clicking the COVID-19 Daily Attestation tile will take users to an attestation history. Click on the “View Attestation.” If the attestation response is changed,  the option will appear to either “Submit” the new attestation response or “Return (without saving).Please note: Attestation responses can only be changed the same day they are submitted. Users can view historical attestations, but cannot edit previously submitted responses.

What is the purpose of the new attestation confirmation “Green Screen”?

The attestation confirmation “Green Screen” on the myWSU homepage, was developed in partnership with Information Technology Services and Student Affairs. This functionality will be used primarily by students as a way of demonstrating they have completed the daily attestation. Supervisors will continue to have the ability to monitor employee’s daily attestations using the my.wsu supervisor reports, but may also use this green screen as a secondary verification that employees are completing the attestation, especially for those employees who may work at more than one location.

COVID-19 Employee Attesation “Green Screen”

In addition to the date, each confirmation screen includes an identifier that changes each day to verify the attestation is current. In the above screenshot this identifier shows “D – 32”

Note – as students return to campus, some facilities will require all individuals to present the “green screen” confirmation in order to be granted access

Individuals who indicate they are unable to complete the attestation will receive the below information on their home screen:

COVID-19 Employee Attestation – response if “unable to attest” to being symptom free

Do I need to visit attestation.wsu.edu in order to complete my attestation?

The attestation.wsu.edu landing page was built to allow a central location where students, faculty/staff and visitors could be referred for attestation information. This landing page includes a redirect to my.wsu for employees to complete the attestation. Employees can continue to access the attestation directly from my.wsu, and are not required to use the redirect on the landing page.

Supervisors

What are my responsibilities as a supervisor/manager?

Supervisors must regularly monitor the attestation report for their unit to confirm all on site employees have completed their attestation. Supervisors must follow up with employees who are expected to be on site, but have not completed their attestation.

Instructions for Accessing myWSU for COVID-19 Attestation Reporting

What if an employee does not have system access to complete COVID-19 attestation form prior to arriving to their work location?

Provide the employee a hard copy of the COVID-19 Symptom list.  The employee must review the list prior to arriving to the work location.  If employee can attest they are symptom free, the employee may proceed to their work location and immediately upon arrival complete attestation form in myWSU.

What should I do if I am missing a direct report on my area attestation report?

Please see above answer. If the employee recently transferred from another WSU area you may request they print out their attestation confirmation page to provide to you.  If the employee is new to WSU please work with them to identify the best means for them to complete the form. 

I have a new employee who does not have access to myWSU. How will new employees complete attestation form?

Contact hrs@wsu.edu for instructions on completing attestation outside of the myWSU system.

What if an employee refuses to complete a COVID-19 Employee Attestation?

All employees must complete an attestation in order to be at a WSU location. If an employee refuses to complete an attestation they must be sent home if they are on site. Contact the Human Resource Consultant for your area for additional guidance.

What if an employee indicates they cannot complete the attestation on account of having a symptom? (Updated 8/20/2020)

If at any time an employee acknowledges they are symptomatic for COVID-19, ensure the employee is separated from other employees and directed to self-isolate at home/location away from work site. Employee should call their health care provider for assistance.

Follow WSU Environmental Health & Safety guidance using the applicable flowchart.

If an employee self-discloses they have tested positive for COVID-19, and were at a WSU work location, supervisors/departments are to contact Environmental Health and Safety regarding appropriate contact tracing and disinfecting protocols in accordance with CDC recommendations. Employee’s are also to be referred to HRS Disability Services for COVID-19 related leave options.

Why am I missing a direct report on my area attestation report?

The supervisory organization data used for the attestation reporting was originally comprised of sup/org data reviewed by areas, as part of the Workday project, in May 2020.   Using the Workday sup/org data will allow a smoother transition and help ensure the attestation reporting feature is viable after the launch of Workday. If there are problems with your attestation reports, please work with your Area Finance Officer (AFO) to submit updated information to the Modernization team. Instructions for submitting updated information were sent to the AFOs on 7/6/2020. Please note, it may take up to two weeks for submitted changes to be reflected on attestation reports.

Should a grad student, contractor, vendor, or visitor complete the COVID-19 employee attestation?

For non WSU employees, please visit attestation.wsu.edu for additional information.

Is there signage I can use to remind employees to complete the attestation?

Yes. Printable flyer available for use: COVID-19 Employee Symptom Attestation Reminder Flyer

For attestation access/technical questions, please contact ITS Crimson Service Desk at 509-335-4357 or helpdesk@wsu.edu.

For process related questions contact Human Resource Services at 509-335-4521, or hrs@wsu.edu.

** WSU’s knowledge and understanding of the COVID-19 virus continues to evolve, and our policies and plans will be updated as appropriate as more information becomes available. Visit the WSU Coronavirus COVID-19 website for the university’s central source of updates and information about COVID-19.**

Revised:8/17/2020