Any WSU employees, students, or visitors, who wish to no longer wear a facial covering or distance while on a WSU location will be required to provide proof of being fully vaccinated for COVID-19, defined as two weeks after the last shot in a vaccine series.


Effective Thursday, May 27, 2021, Washington State University system-wide has adopted the COVID-19 guidance regarding facial coverings and social distancing, set forth by the Center for Disease Control and Prevention (CDC), State of Washington Department of Health (DOH) and the Department of Labor & Industries (L&I). L&I’s COVID-19 workplace safety and health guidance identifies certain fully vaccinated (such as two shots for Pfizer and Moderna or one shot for Janssen/J&J) employees do not have to wear a facial covering or socially distance at work unless their employer or local public health agency still requires it. Certain WSU departments or business units (such as health care services, child care services, day camps, etc.) must continue to wear facial coverings so it is important to check with your supervisor regarding facial covering requirements even if you complete this declaration.

WSU employees assigned to work at a non-WSU location are required to adhere to the requirements of the agency or location where they are working.

Fully vaccinated persons may continue to wear face coverings if they choose; however, employees not fully vaccinated, or with an unknown vaccination status, must continue to wear facial coverings and socially distance at work.

Please note, employees must continue to adhere to the State of WA Local Health Districts where their WSU worksite is located, which may have more stringent requirements or recommendations.

Providing falsified information regarding vaccination status is grounds for disciplinary action up to and including termination from employment.

For employee-related questions, please contact Human Resources Services at hrs@wsu.edu or 509‑335‑4521.

For student-related questions and all other inquiries, please email covid‑19.info@wsu.edu.

COVID-19 Employee Vaccination Declaration FAQs

When will the employee vaccination declaration be effective? (Updated 5/27/2021)

Beginning Thursday, May 27, 2021, WSU employees may begin completing their COVID-19 Employee Vaccination Declaration Request in Workday. Details on how to complete the declaration are found in the reference guide.

Disclosure of vaccination status is not required at this time. However, if an employee chooses not to declare their fully vaccinated status in Workday, they are required to wear a facial covering and social distance while at work.

The current process is solely related to employee’s ability to work without facial coverings or social distancing based on recent federal and state guidance. The previously announced Vaccine Requirements for Students and Employees for Fall 2021 for employees, remains under review, and requirements for that process will be communicated in the coming months.

How do I provide my vaccination status to Washington State University? (Updated 5/26/2021)

Details on how to complete the COVID-19 Employee Vaccination Declaration can be found in the reference guide.

How many times do I need to complete the declaration? (Updated 5/27/2021)

Employees only need to complete the vaccination declaration once, unless their status changes.

Who has access to my vaccination declaration response? (Updated 5/26/2021)

Employee responses will be accessible by Human Resource Services (HRS). At this time, to minimize use and disclosure of employee’s Covid 19 vaccine status, employee declaration status is limited to their direct supervisor. Managers will have access to a report of their direct subordinates who declare they have been fully vaccinated. The use and disclosure of COVID-19 vaccine status for purposes related to mitigating and managing the COVID-19 epidemic within the workplace or otherwise required by law.

What if my vaccination status changes? Am I able to update it? (Updated 5/26/2021)

Employees are able to make changes by submitting a new COVID-19 Employee Vaccination Declaration Request in Workday.

Do I still have to complete the employee attestation? (Updated 6/15/2021)

No. Effective June 15, 2021 employees are no longer required to attest when reporting to a WSU work location.

Can other employees ask me about my vaccination status, regardless of whether I am wearing a facial covering? (Updated 5/27/2021) 

No, employees should not question other employees about their vaccination status or why they are wearing a facial covering. Some WSU Facilities may require proof of vaccination to enter without a facial covering (i.e. the Student Recreation Center (SRC), dining facilities, libraries, residence halls). Employees may choose to continue wearing a facial covering and social distancing, even if they are vaccinated.

There is a system-wide expectation of professional behavior and communication between colleagues, students, and WSU campus visitors. If there are concerns regarding unprofessional behavior, please bring these to your supervisor’s or HRS Service Teams’ attention so concerns may be addressed.

Is information about an employee’s COVID-19 vaccination confidential medical information under the ADA? (Updated 6/1/2021) 

Yes. The ADA requires employers to maintain the confidentiality of employee medical information, such as documentation or other confirmation of COVID-19 vaccination. This ADA confidentiality requirement applies regardless of where the employee gets the vaccination. Although the EEO laws themselves do not prevent employers from requiring employees to bring in documentation or other confirmation of vaccination, this information, like all medical information, must be kept confidential and stored separately from the employee’s personnel files under the ADA.

Supervisors/managers are not to discuss vaccination status and are to treat this information the same as medical information.

If there are concerns regarding unprofessional behavior, please bring these to your supervisor’s or HRS Service Teams’ attention so concerns may be addressed.

Do I need to upload a copy of my vaccination record in Workday or show proof to my manager? (Updated 5/26/2021)

No. Employees are to complete the COVID-19 Employee Vaccination Declaration in Workday. No uploads, attachments or comments should be included on the employee declaration. Detailed instructions are available on the reference guide.

If I have the ability to add an attachment with my vaccination declaration in Workday, should I? (Updated 5/27/2021)

No. Please do not upload any attachments or provide any comments in Workday when completing your vaccination declaration.

Are student employees, who wish to no longer wear a facial covering or distance while on a WSU location, required to provide proof of being fully vaccinated by completing the vaccination declaration? (Updated 7/20/2021)

Yes. Student employees must complete the employee vaccination declaration if they no longer wish to wear a facial covering or distance, even if proof was provided in their student capacity. The employee declaration is necessary since the student employee(s) supervisor only has access to employment declaration information. In addition to declaring in Workday, students will also need to provide proof of vaccination or file an exemption with Cougar Health Services.

Who should I contact for student vaccination-related questions or concerns? (Updated 5/27/2021)

Please refer to the the WSU COVID-19 FAQs page or email covid‑19.info@wsu.edu for questions related to student processes. 

If I am fully vaccinated, (two weeks post receiving the final dose) do I have to wear a facial covering and social distance while at work? (Updated 5/26/2021)

Certain WSU departments or business units (e.g., health care services, child care services, day camp, etc.)  must continue to wear facial coverings so it is important to check with your manager regarding facial covering requirements even if you complete the declaration. 

L&I guidance identifies, fully vaccinated employees , (two weeks post receiving the final dose) do not have to wear a facial covering or socially distance at work, unless their employer or local public health agency still requires it.

Fully vaccinated persons may continue to wear facial coverings if they choose.

If I am not vaccinated, or choose not to provide my vaccination status, do I have to wear a facial covering and social distance while at work? (Updated 5/26/2021)

Employees not fully vaccinated, or with an unknown vaccination status, must continue to wear facial coverings and social distance at work.

What if I have a medical condition that precludes me from wearing a facial covering and/or receiving the COVID-19 Vaccination? (Updated 5/26/2021)

Please contact HRS Disability Services to discuss options related to your specific situation.

If I am not vaccinated, can I choose to work remotely? (Updated 5/26/2021)

Employees who have been instructed to return to their work location should work with their department to determine if ongoing telework options are available for their position.  If an employee has a medical condition which preclude them from wearing a facial covering and/or receiving the COVID-19 Vaccination, contact HRS Disability Services to discuss options related to your specific situation.

I am unable to access the articles, directions, and training material in the Workday Service Desk. What should I do? (Updated 5/27/2021) 

The Workday Service Desk and Knowledge Base (support.workday.wsu.edu) are not supported by Internet Explorer. Modernization and ITS recommend using a different internet browser, such as Chrome, Firefox, Edge, or Safari, to access these platforms.

How do I clear my web browser cache or cookies? (Updated 5/27/2021)

The WSU Knowledge Base provides instructions on how to clear cache and cookies from common browsers.

For meetings involving participants from different supervisory organizations, are all participants required to wear facial coverings and socially distance? (Updated 5/27/2021)

Employees who are fully vaccinated, (two weeks post receiving the final dose) and have completed the COVID-19 vaccination declaration indicating they are fully vaccinated, are not required to wear a facial covering or socially distance at work, unless their employer or local public health agency still requires. These employees may conduct normal business without a facial covering or social distance requirement unless there is a specific requirement to do otherwise. Certain WSU departments or business units (e.g., health care services, child care services, day camp, etc.) must continue to wear facial coverings, so it is important to check with your manager regarding facial covering requirements even if you complete the declaration.

It is the supervisor’s responsibility to verify an employee is fully vaccinated. Employees, not in the supervisory chain, who have in-person interactions with others, should not ask other employees about their vaccination status.

WSU Managers FAQs

Who is required to review and monitor employee vaccination status? (Updated 5/26/2021)

Managers are responsible for reviewing and monitoring their direct reports declaration status to ensure they are following current vaccination, facial covering, and social distancing guidance. To minimize use and disclosure of employee’s COVID-19 vaccine status, supervisors are not to share their employee’s declaration status.

How do I pull the report in Workday to verify employee vaccination statuses? (Updated 5/26/2021)

Detailed instructions are available on the manager reference guide.

What should I do if I think one of my employees has provided falsified vaccination information? (Updated 5/26/2021)

Contact HRS Employment Services to discuss the specific situation. Providing falsified information regarding vaccination status is grounds for disciplinary action, up to and including termination from employment.

My employee’s work location is showing as Accounts Payable or another incorrect location on my report. How do I correct this? (Updated 5/26/2021)

HR Partners can update work locations for their employees using the First 30 Days for HR Partners: Assign Work Location reference guide.

My employee’s work space is incorrect on my report. How do I correct this? (Updated 5/26/2021)

Managers and HR Partners can update work space for their employees using the Update Work Space reference guide.

Updated: 7/20/2021