If you have a medical condition impacting your ability to report to work, contact your supervisor and HRS Disability Services at HRS.disabilityservices@wsu.edu or 509-335-4521.

If you don’t have a medical condition but are concerned about workplace exposure to the Coronavirus you have several options depending on your position:

If you have other questions about leave and work options please contact your department’s HR Service Team. You may also call HRS at 509-335-4521 or email hrs@wsu.edu.

Using Leave

If you do not have a qualifying sick leave event you may use the following types of leave, with prior supervisor approval:

Civil Service

  • Accrued annual leave
  • Personal holiday (full day only)
  • Accrued compensatory time
  • Leave without pay

Refer to the policy on Civil Service Employee Leave, BPPM 60.57.

Represented Classified Employees

  • Accrued annual leave
  • Personal holiday (full day only)
  • Accrued compensatory time
  • Leave without pay

In any combination

Refer to the appropriate Collective Bargaining Agreement.

Administrative Professional

  • Accrued annual leave
  • Personal Holiday (full day only)
  • Accrued compensatory time
  • Leave without pay

Refer to the policy on Faculty and Administrative Professional Personnel Leave, BPPM 60.56.

Faculty

  • Accrued annual leave -if eligible
  • Personal Holiday – if eligible (full day only)
  • Leave without pay

Refer to the policy on Faculty and Administrative Professional Personnel Leave, BPPM 60.56.

Please Note: Payroll deadlines continue to apply during this period.  Should you have any pay affecting leave or time reports, please assure these are submitted according to the Payroll Document Schedule on the Payroll Services website. Questions regarding processing pay affecting leave or time reports can be directed to departmental payroll administrators or Payroll Services, at payroll@wsu.edu.

Teleworking

Upon prior authorization from the supervisor and if business operations allow, Civil Service and Administrative Professional employees may request to telework from home or an alternate location. Faculty members should seek approval from the appropriate department chair or director.

  • Telework agreement: If approved, a formal telework agreement (BPPM 60.34, Telework Agreement) is not typically required to work from home or an alternate location on an infrequent basis or for a brief period of time  Due to the extension of the “Stay Home, Stay Healthy” order through May 4, 2020, supervisors must document telework assignments in writing.  Supervisors may use the WSU Telework Assignment form or use a similar form of written documentation i.e. email. If an employee requests to regularly work remotely an approved telework agreement is required. Refer to BPPM 60.34, Telework Agreements for additional information.
  • Equipment: The employee and supervisor determine the equipment and supplies necessary for the employee to perform the duties of their position.
    • If you don’t have the proper equipment, your supervisor will inform you if you are authorized to use University-owned equipment in accordance with BPPM 20.35 Use of University Property and 20.37 Personal Use of University Resources.
  • Notice: The employee and supervisor establish telework start and end dates. The employee and/or supervisor may end participation in the program at any time.
    • Note to Supervisors:  Supervisors are responsible to ensure overtime eligible employees participating in the program continue to receive their meal and break periods in accordance with WAC 296-126-092. WSU’s standard rest period is 15 minutes.
  • Supervisors and employees are responsible for compliance with all state ethics laws and WSU policies and procedures.  Employees must accurately account for time including hours worked (on-site and/or telework), annual or sick leave used, and leave without pay. The Ethics in Public Service Act, RCW 42.52 applies to all WSU employees. All state employees have a duty to ensure proper stewardship of state resources and ensure accountability.

Refer to the policy on telework agreements, BPPM 60.34, and teleworking tips for more details.

Flexible Scheduling

Upon prior authorization from the supervisor and if business operations allow, Civil Service and Administrative Professional employees may request a flexible schedule. Faculty members should seek approval from the appropriate department chair or director.

For additional information refer to Flexible Scheduling information on the HRS website.

Temporary Schedule Adjustments

If business operations allow, and an employee receives prior supervisor approval, overtime eligible employees may temporarily adjust their schedule to work additional hours during the workweek which work was missed.

Faculty and Staff Policies

Administrative Professional

Civil Service

Faculty

  • Leave Report for Overtime Exempt Faculty & AP Employees BPPM 60.63.

Represented Classified Employees

This information is not intended to be all-encompassing and should not be considered to be providing medical or legal advice. In all instances, you should consult with a relevant expert for guidance specific to your circumstances.

Updated 4/13/2020 3:50 p.m.