Academic Year End – HR Actions & Timelines

Appointments Ending May 15

Termination Action

Departments need to submit a termination action in Workday for employees whose appointment ends May 15^th and are not returning Fall 2026.

Faculty with Summer Appointment But Not Returning in the Fall

In the event a faculty member will not be returning for Fall 2026, but they will have a summer appointment, an Additional Job or Period Activity Pay will be submitted and the Termination will be submitted once the additional job/PAP ends.

Not Returning in the Fall

If an individual is not returning to work in the Fall, benefits should end with the academic or cyclic appointment, normally being May 31, and will occur with the submission of the Termination action. In the event these individuals have a summer appointment following the end of the academic/cyclic appointment, please notify HRS Benefits by April 27, 2026 so they can determine if the summer appointment will extend benefit eligibility beyond May.

9-month Faculty Member Submits a Resignation Letter

If you have a nine-month faculty member or cyclic employee who has submitted a resignation letter stating they will not be returning to employment for Fall 2026, or after their cyclic break, the resignation date should reflect the last day of their paid academic or appointment, i.e. May 15, 2026.

Departments are not to accept resignation letters which reflect a separation date that does not correspond with the paid appointment.