Who Are Personnel Admins and What Do They Do?

A personnel admin performs HR related activities for their department in areas such as recruiting, hiring, staffing changes, separation, academic appointments, and time and leave support. Typically, a personnel admin has the Department HR Partner security role in Workday and may have other roles such as Recruiter, Timekeeper, or Academic Faculty Partner.

To help differentiate between the HR work done in the departments, compared to the work done by the central HRS units, personnel admins are often referred to as Departmental Personnel Admins.

Table of Contents

Roles & Responsibilities

Open a panel for an overview of scope, what actions the role is responsible for, who they support, and important resources for that role.

This role performs the bulk of the departmental HR actions in Workday. HR Partners have access to a wide variety of reports to help support their teams and managers.

Who do they support?

This Workday role supports employees and HR actions that route through Supervisory Organizations.

What do they typically do?

They initiate position creation, process an employee’s hire and termination, initiate and process reclassifications, compensation changes, and a wide range of job changes.

The following Workday and HRS resources are for HR Partners:

An Appointing Authority is lawfully authorized by the university President to appoint, transfer, layoff, reduce, dismiss, suspend or demote employees.

Who do they support?

This role supports HR actions that route through Workday’s Supervisory Organizations.

What do they typically do?

They approve position creation, hire, reclassifications, compensation, and termination.

This role has a narrow scope specific to academic appointments.

Who do they support?

This Workday role supports academic appointments that route through Academic Units.

What do they typically do?

They add, update, or end academic appointments to workers and academic affiliates, within assigned academic units.

The following resources are for Academic Faculty Partners:

This role has a narrow scope specific to compensation actions.

Who do they support?

This Workday role supports compensation actions that route through Supervisory Organizations.

This role has a narrow scope specific to compensation actions.

What do they typically do?

They initiate and process compensation actions on hire and job changes including reviewing worker compensation plans, packages, salary changes, and salary ranges.

The following resources are for Compensation Partners:

This role is specific to Percipio, WSU’s employee online learning system.

Who do they support?

This Percipio role supports learning actions and employees in Percipio’s Audiences.

What do they typically do?

They support their employees and managers by assigning and tracking job-specific training, such as FERPA, and tracking system-wide training completions of their employees.

The following resources are for Learning Administrators:

  • Go to the Training section for training policies, Percipio instructions and guidance

This role has a narrow scope specific to recruitment actions.

Who do they support?

This Workday role supports recruiting actions that are connected to Job Requisitions.

What do they typically do?

They create job requisitions for recruitments, review applicants, and move approved applicants through the recruiting process.

The following resources are for Recruiters:

  • Go to the Recruitment Toolkit section for HR policies and guidance
  • The Workday Recruiting Concepts guide provides an overview of the Recruiting and Hiring process in the Workday system and shares links to relevant reference guides.

This role has a narrow scope specific to the employee performance process in Workday.

Who do they support?

This Workday role supports employee performance reviews that route through Supervisory Organizations.

What do they typically do?

They are responsible for the employee performance review process in Workday, including supporting their managers by initiating evaluations if needed and monitoring processes to ensure completion and reporting.

The following resources are for Talent Partners:

This role has a narrow scope specific to the time and leave processes in Workday.

Who do they support?

This Workday role supports time and leave processes that route through Supervisory Organizations.

What do they typically do?

They assist the manager as needed in entering time worked and leave requests on behalf of employees, and run and view reports that aid in administration of recording time worked and leave taken.

This role can processes time clock events but does not approve them.

The following resources are for Timekeepers:

  • Go to the Workday for HR page for important reference guides for entering time and time off on behalf of an employee, scheduling, and running reports
  • The Workday Time & Absence Concepts guide provides an overview of the Time Worked, Time Off, and Absence processes in the Workday system and shares links to relevant reference guides
  • Review curated lists of important Workday reference guides and resources for payroll cutoff activities and reports in the Workday for Payroll page
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Additional Resources
For Departmental Personnel Admins
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HRS Resources that Apply to All Roles

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Workday Resources that Apply to All Workday HCM Roles & Processes

Curated lists of important reference guides and resources for the key actions departmental personnel admins need to perform in Workday:

Workday Security related guides:

Through an example of recruiting, hiring, and paying a faculty member, the Workday Touchpoints and Examples guide shares how Finance, Grants, HCM, and Payroll are connected to each other.

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Contact

There are two ways to get help:

  • Workday specific questions should be submitted via the Workday Service Desk.
  • For specific employee or process questions, contact your HR Consultant. Find them on the HRS Service Teams page (log in with your WSU credentials).
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Quick Links

Return to the Departmental Personnel Admins Essentials section page, or open the panel below for more pages.