A wall of brightly colored post-it notes laid out like a wave.

Personnel Admins

This Personnel Admins home page contains links to the guidance and resources that departmental personnel admins need to initiate or approve the HR actions that support our employees.

Departmental personnel admins typically have the Department HR Partner security role in Workday and may have other roles such as Recruiter, Timekeeper, or Academic Faculty Partner.

Recruiting & Hiring

Illustration of three people looking through binoculars and telescopes.

Get Recruiter focused info for recruiting students, staff, and faculty.

Resources for the Background Checks and Sexual Misconduct Statement flows.

Yearly HR Actions

Illustration of a woman with a pen and pad of paper standing in front of a large calendar.

Guidance and resources for the regular HR actions that happen throughout the year that Personnel Admins should be aware of.

End Job & Separation

Illustration of a woman standing in front of a signpost with 3 signs and a question mark.

Resources and guidance for employee separation including separation procedures, final payout timelines, and FAQs.

Classification & Compensation

Illustration of a man and a woman standing either side of a large banner with graphs and text.

Personnel Admin resources for WSU’s classification and compensation structure and department actions.

Appointing Authorities

Illustration of two women and a man talking together around a laptop surrounded by bar graphs and pie charts.

Learn what actions Appointing Authorities perform, review the current list, and find links to policy and forms.

Employee Performance

Illustration of a man sitting on a chair looking at a laptop with people in bubbles around him.

Resources and instructions for employee performance and disciplinary actions.

Labor Relations

Illustration of two women and a man talking together around a laptop.

Guidance and resources for labor relations and collective bargaining matters.

9 brightly colored letter sized binders standing upright with their edges facing the camera.
Additional Resources
For Departmental Personnel Admins
Illustration of a woman standing in front of a large clip board and surrounded by boxes.

HRS Forms, Letters, Employee Handbooks, & Policies

  • Review employee handbooks for administrative professional, bargaining unit, civil service, and faculty
  • Find policies by employee type and helpful resources such as tuition fee waiver, ethics, and discrimination and sexual harassment
  • Access the HR forms and letters that departmental personnel admins need to use
Illustration of a woman sitting on a large clock while working on a laptop.

Time & Leave for Personnel Admins

Illustration of a woman standing in front of a large checklist with 2 smaller clocks and a woman sitting down in the background working on a laptop.

Payroll Info for Personnel Admins

The Workday for Payroll page contains Workday HCM and Finance resources for HR Partners, Timekeepers, Cost Center Managers, and others, including:

  • Payroll reports to run
  • Actions to take pre- and post-paylock
  • Links to instructions for cost share, payroll accounting adjustments, and cost allocations
  • Information on the monthly mass time submission process and Temporary Payroll Identification Numbers
Review the Paylock Checklist for Successful Payroll Activities
Workday logo

Workday Resources for Personnel Admins

WSU’s Modernization site is the home for Workday news and resources:

  • Read and search the latest Workday news
  • Review important Workday HR resources for HR Partners, Compensation Partners, Timekeepers, Recruiters and others with an HR related security role
  • Learn the Workday essentials including security, reporting, and finding who’s next in a Workday process

Need to submit a Workday help ticket or want to search the full knowledge base? Visit the Workday Service Desk.

Go to the Workday platform
Illustration of a woman with a pen and pad of paper standing in front of a large calendar.

Understanding HR Related Dates

Learn about Important HR Dates in Workday such as Availability Date, Progression Start Date, and Monitor Date. This guide also includes information associated with an employee’s end employment date and compensation end dates.

Review the impacted actions and due dates around the Staffing and Compensation Blackout dates that happen each January, July, and October.

Illustration of 2 women standing in front of a large whiteboard with post-it notes in columns.

Planning for Personnel Admins’ Year Ahead

Each year, departmental Personnel Admins process repeating actions such as hiring and separations for semester start and end, HR related financial end of year activities, or black out dates preparation.

The resources and month-by-month lists on the Plan for the Common HR Events & Actions that Happen Throughout the Year page will help you prepare for the year ahead.

When planning your recruiting, hiring, separation, and staffing actions take into account both your area timelines and those of the HRS units you work with. Understanding the HRS timelines and metrics will ensure effective and efficient actions.

Illustration of a man and a woman standing in front of a large whiteboard covered in post-it notes.

Who Are Personnel Admins and What Do They Do?

A Personnel Admin is any departmental HR professional who initiates or approves actions such recruiting, hiring, job changes, staffing actions, or provides time and leave support.

Learn more about Personnel Admins and what they do
Illustration of a man connecting 4, different colored jigsaw pieces together to form a square.

All the HRS Pages

The HRS Site Index page contains all the HRS pages in categorized lists to make it easy to find what you’re looking for.

White neon sign of shaking hands on a dark colored wall.
Contact HRS Service Teams
Contact info for HR Consultants and HRS teams

For general HR questions, email hrs@wsu.edu.

For a list of HR Consultants and the areas they support, visit the HRS Service Teams page and login with your WSU credentials.