Inclement Weather FAQ

  1. Do I need to report my leave if I am unable to get to my worksite due to inclement weather?
  2. I have exhausted all my leave and am unable to work from home. What options do I have?
  3. I had to leave work early/come in late due to inclement weather. How do I track my leave?
  4. What happens if I work overtime during inclement weather?
  5. I still have questions. Who can I contact for assistance?
  6. Where do I find information on working in cold environments?

Do I need to report my leave if I am unable to get to my worksite due to inclement weather?

Yes, please refer to your appropriate employment type below:

Civil Service

Civil Service employees may use the following types of leave:

  • Accrued compensatory time
  • Personal holiday (full day only)
  • Accrued annual leave
  • Sick leave (after all other leaves are exhausted, up to 3 days maximum in a calendar year)
  • Leave without pay

Alternatives to leave for Civil Service employees:

  • If business operation allow, and an employee receives prior supervisor approval, overtime eligible employees may temporarily adjust their schedule to work additional hours during the workweek which the inclement weather occurs.
  • If business operations allow, and an employee receives prior supervisor approval, employees may work from home.

Refer to the policy on Civil Service Employee Leave, BPPM 60.57.

Bargaining Unit Covered

Employees should refer to appropriate Collective Bargaining Agreement.

Administrative Professional

AP employees may use the following types of leave:

  • Accrued compensatory time
  • Accrued annual leave (annual leave may not be taken before it is earned)
  • Personal Holiday (full day only)
  • Sick leave (after all other leaves are exhausted, up to 3 days maximum in a calendar year)
  • Leave without pay

Alternatives to leave for Administrative Professionals:

  • If business operation allow, and an employee receives prior supervisor approval, overtime eligible employees may temporarily adjust their schedule to work additional hours during the workweek which the inclement weather occurs.
  • If business operations allow, and an employee receives prior supervisor approval, employees may work from home.

Refer to the WSU policy Faculty and Administrative Professional Personnel Leave, BPPM 60.56.

Faculty

Faculty may use the following types of leave:

  • Accrued annual leave
  • Personal Holiday – for eligible Faculty (full day only)
  • Sick leave (after all other leaves are exhausted, up to 3 days maximum in a calendar year)
  • Leave without pay

Alternatives to leave for faculty:

  • Faculty members can work from home but should seek approval from the appropriate department chair or director.

Refer to the WSU policy Faculty and Administrative Professional Personnel Leave, BPPM 60.56.

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I have exhausted all my leave and am unable to work from home. What options do I have?

Upon prior approval from the manager/supervisor, an overtime eligible Administrative Professional or Civil Service employee may:

  • Use leave without pay
  • If business needs allow temporarily adjust his/her schedule, to work additional hours during the workweek that the inclement weather occurred.

Bargaining Unit Covered employees should refer to the appropriate Collective Bargaining Agreement.

Upon prior approval from the manager/supervisor, an overtime exempt Administrative Professional, Civil Service employee, or Faculty member may:

  • Use leave without pay
  • If business needs allow temporarily adjust his/her schedule, to work additional hours.

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I had to leave work early/come in late due to inclement weather. How do I track my leave?

See the options for leave options according to employee category in question #1.

Refer also to WSU BPPM policies: Leave Report for Overtime-Exempt (Excepted) Classified Employees (BPPM 60.62) and Leave Report for Overtime-Exempt Faculty and Administrative Professional Employees (BPPM 60.63).

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What happens if I work overtime during inclement weather?

  • Overtime-eligible Civil Service employees receive compensation for overtime worked in accordance with WAC 357-28.
  • Overtime-eligible Administrative Professional employees receive compensation for overtime worked during the closure in accordance with the Fair Labor Standards Act.
  • Bargaining Unit Covered employees should refer to the appropriate Collective Bargaining Agreement.

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I still have questions. Who can I contact for assistance?

Contact your Human Resource Consultant. You will find the HR Consultant for your department at HRS Information.

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Where do I find information on working in cold environments?

WSU Environmental Health and Safety has information for employees who work in cold environments:

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