Flexible Scheduling FAQs

Yes, all schedules can be changed at any time to meet departmental needs and in accordance with applicable rules and policies.

Yes, a flexible schedule may include any schedule that deviates from the standard five, eight-hour (5/8s) days as determined by departmental needs.

Contact HRS regarding designation of the official work week.

Typically, the “main” administrative office will be the primary area the public, students or employees contact on a routine basis. Check with your Appointing Authority for clarification as to what departments or areas are to remain open.

No. Rest periods are granted for every four hours worked and must be taken no later than the end of the third working hour in accordance with RCW 49.12 (Industrial Welfare) and WAC 296-126-092 (Meal periods—Rest periods).

Yes, if in accordance with RCW 49.12.187 (Collective bargaining rights not affected), you complete the Meal & Rest Period Agreement and receive prior approval from your manager.

Learn more about Meal and Rest Period Agreement.

No, working a flexible schedule does not automatically mean you will have Mondays or Fridays off. You may be scheduled off on any day of the week.

Your supervisor will determine the schedule in accordance with the needs of the operations and applicable rules or policies.

Refer to the appropriate Collective Bargaining Agreement on the Labor Relations website.

You will need to coordinate with your manager to assure you have access to the building and office outside of normal business hours.

If the holiday falls on your regular scheduled work day you will be paid for the holiday. A full-time employee receives eight hours of holiday pay. Any differences between the scheduled shift for the day and eight hours may be adjusted by use of vacation leave, accrued compensatory time, or leave without pay. For example, a full-time employee on a 4/10s schedule, would receive eight (8) hours of holiday pay and would need to account for two hours with the use of  annual leave, accrued compensatory time, and/or leave without pay to equal ten hours. Bargaining Unit employees should refer to the appropriate Collective Bargaining Agreement on the Labor Relations website.

The following options are available:

• Administrative Professional employees:
  • You may take an “in lieu of holiday” day. This must be used as a full day.
  • You may request to flex your schedule. For example, a full-time employee may request to work eight (8) hour days that week.
• Civil Service employees:
  • Refer to WAC 357-31-030 (Holiday falls on an employee’s scheduled day off).
• Bargaining Unit employees:
  • Refer to the appropriate Collective Bargaining Agreement on the Labor Relations website.

If the holiday falls on you regular scheduled work day then you will be paid for the holiday.

If the University holiday falls on a regularly scheduled work day, record the scheduled work hours under the appropriate date as Holiday.

If the University holiday falls on a regularly scheduled day off, refer to WAC 357-31-030 (Holiday falls on an employee’s scheduled day off). Specify “Regularly scheduled day off was on a WSU holiday” in the Comments section. When the employee is authorized to take holiday hours on an alternate date, record the hours taken under the date as Holiday. Specify which holiday was used in Comments.