Table of Contents
- Spokane Area Specific Resources
- Employee & Student Resources
-
Paid Leave to Employees Experiencing Extraordinary or Severe Impacts of a Wildfire Disaster
- Non-represented Employees
- Represented Employees
- Can this leave be used for more than one instance?
- Can employees bank this leave?
Spokane Area Specific Resources
The Spokane Area Fires continue to affect communities across our region. We know that many members of our Health Sciences Spokane community have experienced evacuations, property loss, disruptions and understandable concern for family, friends, and neighbors.
The university has been communicating with employees and students in Spokane and is expanding those communications to individuals in impacted ZIP codes.
If you have been impacted, please know that WSU has resources available to help. Below are resources from external organizations and WSU.
- Spokane County Emergency Management: latest news, mass notifications, and evacuation maps and information
- American Red Cross
- Greater Spokane information and Fire Resources
- Spokane Regional Clean Air Agency: Air Quality Status and information
- Employee Assistance Program: Counseling, legal and financial consultation, and numerous resources, including:
- WSU information and resources about the Employee Assistance Program
- Dealing with the News of Natural Disasters
- Everyone processes crisis and trauma differently, and emotional reactions can emerge immediately or over the coming days and weeks. Please reach out whenever support may be helpful. Contact us for individual counseling or via phone at 1-877-313-4455
- Suggestions for Caring for Yourself and Loved Ones
- Evacuation, shelter, animal, health, family and emotional-support resources
- FindHelp: Community resources including Food, Housing, Health, etc.
- City of Spokane: Community Resources Available to Those Impacted by Fires
- Spokane County Wildfire Resources
- The Spokane Region Long Term Recovery Group Disaster Relief
- Spokane Regional Health District: After a Wildfire
Employee & Student Resources
- Employees can find information and FAQs on the Wildfire and Air Quality FAQs & Resources or reach out to hrs@wsu.edu for additional assistance
- Students who have been affected by the fires or need support are encouraged to contact the Dean of Students Office at deanofstudents@wsu.edu
- WSU Health Sciences Spokane Emergency Support Resources
- Those with a health condition that would require them to request to work from home for more than a brief period, can contact HRS’ Medical Leave & Accommodation team to review leave and/or accommodation options
- The WSU Office of Environmental Health and Safety provides resources and guidance regarding wildfire smoke, air quality, and employee safety
Paid Leave to Employees Experiencing Extraordinary or Severe Impacts of a Wildfire Disaster
Non-represented Employees
In accordance with WAC 357-31-326(4), “an employer may allow up to 24 hours of leave with pay per occurrence to employees who are experiencing extraordinary or severe impacts of a wildfire disaster in the event the governor declares a state of emergency in any area of the state of Washington where the employee resides. Examples of extraordinary or severe impacts are displacement from their home temporarily or permanently through evacuation, or significant damage or loss.
The employer may require verification of the extraordinary or severe impacts regarding the use of leave with pay. In order to ensure continued essential services to the public, the employer may consider emergency operations requirements and/or program and staffing replacement requirements in the approval and scheduling of leave under this subsection. Leave under this subsection must be used within three months from the date the state of emergency was declared.
Represented Employees
The Governor’s wildfire proclamation triggers the provisions of the collective bargaining agreements that provide for wildfire disaster leave. Consult your applicable collective bargaining agreements for the specific terms.
Can this leave be used for more than one instance?
Yes, there may be certain scenarios that warrant another set of 24 hours of leave with pay. For example, an employee initially being evacuated for one wildfire threat, and then potentially being evacuated again for another wildfire threat during the state of emergency.
Can employees bank this leave?
No, this leave is only available during the state of emergency; however, employees have flexibility in the timing of the leave (with employer approval), i.e., it does not have to be taken immediately if the employee’s situation warrants it.
Additional Support
Other Options for Supporting Impacted Employees
Emergency Proclamation 26-03 directs state agencies and departments to utilize state resources in accordance with the Washington State Comprehensive Emergency Management Plan and to do everything reasonably possible to assist affected political subdivisions to respond to and recover from the dangerous wildfire conditions. Therefore, in addition to the above option for employers to provide nonrepresented employees up to 24 hours of leave with pay for those experiencing severe or extraordinary impacts, employers may use other options to support all employees who are impacted by the wildfires. Employers should fully explore all options, which may include, but are not limited to:
- Schedule flexibility, including split schedules
- Work location flexibility, including agency/institution leadership reaching out to other agency/institutions regarding workspace availability
- Allow employees to use all available leave types, including compensatory or exchange time, if applicable
- Allow employees to use leave due to childcare emergency, if applicable
- Allow temporary part-time options
- Allow shared leave if the employee qualifies based on a severe or extraordinary health condition and otherwise meets the criteria in RCW 41.04.665
- Provide required notices to employees who experience medical conditions that qualify for Paid Family Medical Leave Act (PFMLA)/Family Medical Leave Act (FMLA), or reasonable accommodation, if applicable, under chapter 49.60 RCW and the federal Americans with Disabilities Act
Supporting Employees Responding to the Emergency (Volunteers)
Employers should fully explore all options for supporting employees responding to the emergency (volunteers), which may include, but are not limited to:
- Allow shared leave for an employee to volunteer if the employee has needed skills to assist in responding to the emergency or its aftermath and otherwise meets the criteria outlined in RCW 41.04.665
- Allow a non-represented employee to take leave with pay to perform civil duties as a volunteer, including, but not limited to, firefighting, search and rescue efforts, or donating blood, in accordance with WAC 357-31-326