Office Assistant Series

Positions in this series perform a variety of clerical duties in support of office or unit operations.

Office Assistant 1

Perform clerical duties such as establishing and maintaining record keeping/filing systems and/or data base files, serving as receptionist, performing mathematical calculations and copying materials, in support of office operations.

Office Assistant 2

Perform a variety of routine clerical duties such as processing documents and records, extracting and compiling records or data, responding to routine inquiries concerning office/departmental services and procedures, maintaining and monitoring established record keeping, filing and data base systems, and producing forms, letters, record entries and other material.

Office Assistant 3

Under general supervision, independently perform a variety of complex clerical projects and assignments such as preparing reports, preparing, reviewing, verifying and processing fiscal documents and/or financial records, composing correspondence such as transmittals and responses to frequent requests for information, establishing manual or electronic recordkeeping/filing systems and/or data base files, and responding to inquiries requiring substantive knowledge of office/departmental policies and procedures.

Secretary Series

Positions in this series, in support of a supervisor and/or staff members, provide secretarial services and assistance for the purpose of facilitating the supervisor’s and/or staff members’ own work and relieving the supervisor and/or staff members of day-to-day clerical detail.

Secretary Senior

Perform complex secretarial duties such as independently planning, organizing and prioritizing work, monitoring and evaluating budget(s) status and initiating corrections, developing travel itineraries, compiling reports, studies, and/or applications, developing, modifying, and/or maintaining data base management, office record keeping, or filing system(s), establishing office procedures, standards, priorities, and deadlines, and coordinating office operations.

Civil Service job classes are established and maintained by the Office of the State Human Resources Director. View complete class specifications and salary information at