Staff Recruitment Toolkit
Staff Recruitment Process
Human Resource Services (HRS) has created the following tools, broken into 5 distinct phases to provide assistance and guidance for the recruitment and hiring of Administrative Professional (AP) and Classified Staff (CS) positions.
Phase 1: Prepare
Familiarize yourself with WSU’s recruitment process and policies or refresh your search knowledge:
- WSU custom online training: Staff Recruitment Basics (WSU login required)
- Staff Recruitment Checklist: Search committee roles and responsibilities checklist
- Search Committee Guide: Detailed roles and responsibilities guide
- Access the Online Position Description & Recruitment System (OPDRS)
- Recruitment for Administrative Professional Positions (BPPM 60.17)
- Recruitment for Classified Positions (BPPM 60.18)
- Pre-Employment Inquiry Guidelines (BPPM 60.08)
- Candidate Guest Guidelines: Details on inviting guests (spouse, partner, etc.) to on-campus interviews
- Implicit Association Test: IATs (Implicit Association Tests) are tools to demonstrate and examine conscious and unconscious divergences related to attitudes and beliefs about race, gender, religion, sexual orientation, disability, and other social categories.
- Reviewing Applicants: Research on Bias and Assumptions (provided by WISEL)
Prepare and organize your evaluation tools:
- Sample evaluation document: Evaluation Ranking Matrix
- Sample evaluation document to use during campus visits, small groups, or other meetings: Feedback Form
- Sample evaluation document to use open forums: Evaluation Form
Phase 2: Advertise & Outreach
Develop and execute your outreach strategy to attract a diverse pool of qualified applicants:
- Sample advertisements and diversity recruitment resources: Staff Outreach and Advertising
- Advertising suggestions based on academic discipline: 2018 Global Job Board Directory
- Talent acquisiton insights via LinkedIn: 2018 Global Recruiting Trends
- Outreach Tools: Advertising resources, social media tools and talent pool databases for Faculty and Staff positions
- Equal Employment Opportunity and Affirmative Action Policy, EPM 12
Phase 3: Screen & Interview
Use these tools to conduct an interview that positively promotes employment opportunities at WSU:
- Candidate Experience: Recommended resources and samples to help create a positive candidate experience.
- Applicant Evaluation: Staff Not Hired Reasons – available status updates in OPDRS
- Interview: Interview Checklist – a guide for the search committee
- Interview: Sample Interview Questions – tips for interviewers and sample interview questions
- Candidate Screening Guide via LinkedIn Talent Solutions
- Applicant Notification: Unsuccessful Candidate After Initial Evaluation (Sample letter)
- Applicant Notification: Unsuccessful Candidate After Screening Interview (Sample letter)
- Applicant Notification: Unsuccessful Candidate After Campus Interview (Sample letter)
Phase 4: Perform Reference & Background Checks
Take a deep dive into the candidate’s background by performing reference and background checks:
- Review the WSU policy on Background Checks (BPPM 60.16).
- Reference Check Form (Sample document)
- Best Practice Tips for conducting references via email.
- Background Check Program: Information for hiring managers and search committees.
Phase 5: Hire & Onboard
- Offer Letters Templates: The most up-to-date offer letter templates
- Search Documents Retention: Overview of required documentation
- University Records – Retention and Disposition (BPPM 90.01)
- New Hire Onboarding: Benefits, orientation and other information for the new hire