HRS has the following tools, broken into 5 distinct phases, to provide assistance and guidance for the recruitment and hiring of Administrative Professional (AP) and Classified Staff (CS) positions.
Five Phases for Staff Recruitment
Resources & Tools
Recruiting Phases & Details
Open a panel below for links to resources, recruitment tools, and guides:
Trainings
- HERC Virtual Recruitment Toolkit – WSU employees can create an account under institutional membership
- Implicit Association Test – Tools to demonstrate and examine conscious and unconscious divergences related to attitudes and beliefs about race, gender, religion, sexual orientation, disability, and other social categories
- Reviewing Applicants – Research on Bias and Assumptions, provided by WISELI
Resources
- Staff Recruitment Checklist with roles and responsibilities for search committees
- Posting Templates for hiring departments in creating job postings in Workday for the WSU employment site:
- Gender Language Decoder – Free tool designed to identify gendered language in job postings, helping to prevent subtle biases that may discourage potential applicants.
Evaluation Tools & Templates
- Evaluation Screening Form – Sample Word document
- Evaluation Ranking Matrix – Sample Excel document with not-selected reasons
- Feedback Form – Sample Word document
Policies
Resources
- Staff Outreach and Advertising – Sample advertisements and diversity recruitment resources
- Outreach Tools – Advertising resources, social media tools, and talent pool databases for Faculty and Staff positions
- Gender Language Decoder – A free tool help find subtle bias in job ads
Guides
- Diversity Recruitment Advertising Guide – JobElephant’s annual Diversity Media Analytic Exclusively report for 2024
Policies
Screening Guides
- Candidate Screening Guide via LinkedIn Talent Solutions
- Understanding Work Authorization Questions & Responses – Guidance for search committees
- Candidate Experience – Recommended resources and samples to help create a positive candidate experience.
Interview Resources
- Staff Interview Checklist
- Sample Interview Questions – Tips for interviewers and sample interview questions.
- Candidate Guest Guidelines – Details on inviting guests (spouse, partner, etc.) to on-campus interviews.
Candidate Resources
- Benefits Overview for WSU Administrative Professional (AP)
- Benefits Overview for WSU Civil Service (Classified)
- Partner and Spouse Accommodation (BPPM 60.15)
Applicant Communication
- Staff Not Hired Reasons – Use during the applicant evaluation
- Initial Evaluation – Sample letter for the Unsuccessful Candidate After Initial Evaluation step
- Screening Interview – Sample letter for the Unsuccessful Candidate After Screening Interview step
- Campus Interview – Sample letter for the Unsuccessful Candidate After Campus Interview step
References
- Reference Check Form – Sample Word document
- Best Practice for Conducting References via Email
- Background Check and Sexual Misconduct Statement Workflow Guides
Sexual Misconduct Statement (SMS)
- Sexual Misconduct Statement Guidelines
- Prior to an offer of employment, WSU must comply with RCW 28B.112.080 in regard to Sexual Misconduct. To comply with this law, hiring departments may not make an offer of employment until approved by HRS.
Background Check (BGC)
- Background Checks (BPPM 60.16)
- Background Check Program – Information for hiring managers and search committees
Onboarding Resources for Managers
- New Hire Onboarding for Managers – Resources and guidance for hiring managers
Retention Resources
- Search Documents Retention – Overview of required document retention for staff searches
- University Records – Retention and Disposition (BPPM 90.01)
- Partner and Spouse Accommodation (BPPM 60.15)
Workday Reference Guides
- Create, Edit, and Close Job Requisition
- Manage Job Application – how to process a job application in the Workday system
- Hire Employee or Contingent Worker
- I want to Hire someone, what do I need to know? – Definitions, important info, and links to guides and resources to help people understand what they need to know and how to take action in Workday when recruiting and hiring employees
Training
Staff Recruitment Basics Training: Temporarily unavailable while updates are underway. New training expected Fall 2026. For immediate recruitment needs, register for the interim Staff Recruitment Training hosted by the HRS Talent Acquisition team.
Contact Talent Acquisition
We’re here to help you through the recruiting process.
Quick Links
Return to the Recruitment Toolkit section page, or open the panel below for more pages.
- Understanding Work Authorization Questions & Responses
- Background Check & Sexual Misconduct Statement Workflow for Staff
- Background Check & Sexual Misconduct Statement Workflow for Faculty
- WSU’s Introduce Yourself Program FAQs
- Sexual Misconduct Statement Guidelines & Process
- Hiring Incentive and Employee Referral Program
- Staff Recruitment Toolkit
- Equal Pay and Opportunities Act FAQs
- Total Compensation for WSU Faculty and Staff
- Application Instructions for Prospective Employees
- Candidate Guest Guidelines During On-campus Interviews
- Search Committee Training
- Connect With Us!
- Leadership Recruitment Toolkit
- Veterans
- Staff Outreach & Advertising
- Faculty Outreach and Advertising Information
- Background Checks
- Relocation Information
- Recruitment Outreach Tools
- Faculty Recruitment Toolkit
- Candidate Experience
- Temporary & Hourly Recruitment Toolkit