Staff Recruitment Toolkit

Trainings

• HERC Virtual Recruitment Toolkit  – WSU employees can create an account under institutional membership
• Implicit Association Test – Tools to demonstrate and examine conscious and unconscious divergences related to attitudes and beliefs about race, gender, religion, sexual orientation, disability, and other social categories

Resources

• Staff Recruitment Checklist with roles and responsibilities for search committees
• Posting Templates for hiring departments in creating job postings in Workday for the WSU employment site:
  • Administrative Professional Template
  • Civil Service Template
• Gender Language Decoder – Free tool designed to identify gendered language in job postings, helping to prevent subtle biases that may discourage potential applicants.

Evaluation Tools & Templates

• Evaluation Screening Form – Sample Word document
• Evaluation Ranking Matrix – Sample Excel document with not-selected reasons
• Feedback Form – Sample Word document

Policies

• Recruitment for Administrative Professional Positions (BPPM 60.17)
• Recruitment for Classified (Civil Service) Positions (BPPM 60.18)
• Pre-Employment Inquiry Guidelines (BPPM 60.08)

Resources

• Staff Outreach and Advertising – Sample advertisements and diversity recruitment resources
• Outreach Tools – Advertising resources, social media tools, and talent pool databases for Faculty and Staff positions
• Gender Language Decoder – A free tool help find subtle bias in job ads

Guides

• Diversity Recruitment Advertising Guide – JobElephant’s annual Diversity Media Analytic Exclusively report for 2024

Policies

• Equal Employment Opportunity (UPPM 10.55)

Screening Guides

• Candidate Screening Guide via LinkedIn Talent Solutions
• Understanding Work Authorization Questions & Responses – Guidance for search committees
• Candidate Experience – Recommended resources and samples to help create a positive candidate experience.

Interview Resources

• Staff Interview Checklist
• Sample Interview Questions – Tips for interviewers and sample interview questions.
• Candidate Guest Guidelines – Details on inviting guests (spouse, partner, etc.) to on-campus interviews.

Candidate Resources

• Benefits Overview for WSU Administrative Professional (AP)
• Benefits Overview for WSU Civil Service (Classified)
• Partner and Spouse Accommodation (BPPM 60.15)

Applicant Communication

• Staff Not Hired Reasons – Use during the applicant evaluation
• Initial Evaluation – Sample letter for the Unsuccessful Candidate After Initial Evaluation step
• Screening Interview – Sample letter for the Unsuccessful Candidate After Screening Interview step
• Campus Interview – Sample letter for the Unsuccessful Candidate After Campus Interview step
• Washington Fair Chance Act – Sample letter for after a candidate voluntarily discloses criminal record.

References

• Reference Check Form – Sample Word document
• Best Practice for Conducting References via Email
• Background Check and Sexual Misconduct Statement Workflow Guides
  • Staff workflow guide
  • Faculty workflow guide

Sexual Misconduct Statement (SMS)

• Sexual Misconduct Statement Guidelines
  • Prior to an offer of employment, WSU must comply with RCW 28B.112.080 in regard to Sexual Misconduct. To comply with this law, hiring departments may not make an offer of employment until approved by HRS.

Background Check (BGC)

• Background Checks (BPPM 60.16)
• Background Check Program – Information for hiring managers and search committees
• Washington Fair Chance Act – Sample letter for after a candidate voluntarily discloses criminal record.

Onboarding Resources for Managers

• New Hire Onboarding for Managers – Resources and guidance for hiring managers

Retention Resources

• Search Documents Retention – Overview of required document retention for staff searches
• University Records – Retention and Disposition (BPPM 90.01)
• Partner and Spouse Accommodation (BPPM 60.15)