HRS & Provost’s Office Working Together
Human Resource Services (HRS) assists the Office of the Provost in administering Faculty recruitment and hiring processes. HRS has the following tools, broken into 5 distinct phases, to provide assistance and guidance for the recruitment and hiring of Faculty positions.
Five Phases for Faculty Recruitment
Resources & Tools
Recruiting Phases & Details
Open a panel below for links to resources, recruitment tools, and guides:
Trainings
- HERC Virtual Recruitment Toolkit – WSU employees can create an account under institutional membership
- Implicit Association Test – Tools to demonstrate and examine conscious and unconscious divergences related to attitudes and beliefs about race, gender, religion, sexual orientation, disability, and other social categories
- Reviewing Applicants – Research on Bias and Assumptions, provided by WISELI
Resources
- Faculty Recruitment Checklist with roles and responsibilities for search committees
- Equity Guide for Faculty search committee members
- Gender Language Decoder – Free tool designed to identify gendered language in job postings, helping to prevent subtle biases that may discourage potential applicants.
Evaluation Tools & Templates
- Evaluation Screening Form – Sample Word document
- Evaluation Ranking Matrix – Sample Excel document with not-selected reasons
- Feedback Form – Sample Word document
Policies
Resources
- Faculty Outreach and Advertising – Sample advertisements and diversity recruitment resources
- Outreach Tools – Advertising resources, social media tools, and talent pool databases for Faculty and Staff positions
- Gender Language Decoder – A free tool help find subtle bias in job ads
Guides
- Diversity Recruitment Advertising Guide – JobElephant’s annual Diversity Media Analytic Exclusively report for 2024
Policies
- EEO/AA Compliance – Employment Opportunities guidance from WSU’s Office of Compliance and Civil Rights. Contact CCR directly for questions regarding WSU’s Affirmative Action Plan.
- EO-AA-Equity Statements – Required, recommended, and sample statements
- Equal Employment Opportunity (UPPM 10.55)
Screening Guides
- Candidate Screening Guide via LinkedIn Talent Solutions
- Understanding Work Authorization Questions & Responses – Guidance for search committees
- Candidate Experience – Recommended resources and samples to help create a positive candidate experience.
Interview Resources
- Faculty Focused Interview Questions
- General Interview Questions – Tips for interviewers and sample interview questions.
- Candidate Guest Guidelines – Details on inviting guests (spouse, partner, etc.) to on-campus interviews.
Candidate Resources
- Prospective Faculty Resources – Provided by ADVANCE at WSU
- Benefits Overview for WSU Faculty
- Partner and Spouse Accommodation (BPPM 60.15)
Applicant Communication
- Faculty Not Selected Reasons – Use during the applicant evaluation
- Initial Evaluation – Sample letter for the Unsuccessful Candidate After Initial Evaluation step
- Screening Interview – Sample letter for the Unsuccessful Candidate After Screening Interview step
- Campus Interview – Sample letter for the Unsuccessful Candidate After Campus
Interview step
References
- Reference Check Form – Sample Word document
- Best Practice for Conducting References via Email
- Reference Check Authorization Form for candidates applying outside Workday
- Background Check and Sexual Misconduct Statement Workflow Guide for Faculty
Sexual Misconduct Statement (SMS)
- Sexual Misconduct Statement Guidelines
- Prior to an offer of employment, WSU must comply with RCW 28B.112.080 in regard to Sexual Misconduct. To comply with this law, hiring departments may not make an offer of employment until approved by HRS.
Background Check (BGC)
- Background Checks (BPPM 60.16)
- Background Check Program – Information for hiring managers and search committees
Onboarding Resources for Managers
- New Hire Onboarding for Managers – Resources and guidance for hiring managers
- Offer Letters – up-to-date offer letter templates
Retention Resources
- For an overview Search Document retention, within and outside of Workday, contact WSU’s Talent Acquisition team
- University Records – Retention and Disposition (BPPM 90.01)
- Partner and Spouse Accommodation (BPPM 60.15)
Workday Reference Guides
- Create, Edit, and Close Job Requisition
- Manage Job Application – how to process a job application in the Workday system
- Pre-Academic Year Appointments for Tenure and Tenure Track Faculty – information on how to set up positions and compensation for newly hired Tenured and Tenure-Track Faculty who will arrive to WSU before the beginning of the academic year (August 16)
- I want to Hire someone, what do I need to know? – Definitions, important info, and links to guides and resources to help people understand what they need to know and how to take action in Workday when recruiting and hiring employees
Training
Faculty Recruitment Basics Training: Temporarily unavailable while updates are underway. New training expected Fall 2026. For immediate recruitment needs, register for the interim Faculty Recruitment Training hosted by the HRS Talent Acquisition team.
Contacts for Faculty Recruitments
Office of the Provost
This office has overall university responsibility for recruitment, search and selection processes for Faculty. All Faculty positions and appointments system-wide, including tenure and tenure-track, require final approval from this office.
Human Resource Services (HRS)
HRS provides guidance and advice to Appointing Authorities, department administrators, and search committees on recruitment and hiring policies, processes, and regulations. Additionally, HRS administers and trains users on Workday.
The HR Consultant for each area/college is available to assist with appropriate recruitment and hiring processes as well as the use of Workday.
International Programs
The International Student and Scholar Services (ISSS) unit of International Programs assists in review and intake for WSU-sponsored employment visas, as well as a review of advertising information for tenure-track Faculty positions, in compliance with requirements from the United States Citizenship and Immigration Services (USCIS).
Office of Compliance and Civil Rights (CCR)
Ensures EEO/AA compliance for the university. Additionally, the CCR is responsible for investigating complaints of discrimination or retaliation. The CCR provides guidance and training on employment laws, affirmative action, equal employment opportunity, and discrimination.
ADVANCE at WSU
Seeks to develop an inclusive research institution whose faculty are supported by a system that promotes career-long excellence for all—irrespective of gender. ADVANCE focuses on work/ life transition points — especially those that disproportionately impact women — and any obstacles to recruiting, hiring, retaining, and advancing an exceptional, diverse Faculty.
Contact Talent Acquisition
We’re here to help you through the recruiting process.
Quick Links
Return to the Recruitment Toolkit section page, or open the panel below for more pages.
- Understanding Work Authorization Questions & Responses
- Background Check & Sexual Misconduct Statement Workflow for Staff
- Background Check & Sexual Misconduct Statement Workflow for Faculty
- WSU’s Introduce Yourself Program FAQs
- Sexual Misconduct Statement Guidelines & Process
- Hiring Incentive and Employee Referral Program
- Staff Recruitment Toolkit
- Equal Pay and Opportunities Act FAQs
- Total Compensation for WSU Faculty and Staff
- Application Instructions for Prospective Employees
- Candidate Guest Guidelines During On-campus Interviews
- Search Committee Training
- Connect With Us!
- Leadership Recruitment Toolkit
- Veterans
- Staff Outreach & Advertising
- Faculty Outreach and Advertising Information
- Background Checks
- Relocation Information
- Recruitment Outreach Tools
- Faculty Recruitment Toolkit
- Candidate Experience
- Temporary & Hourly Recruitment Toolkit