Resources When Leaving WSU Employment

What happens to my health insurance coverage?

WSU health benefits will typically end on the last day of the month in which the separating employee’s appointment ends. Separating employees may be eligible to continue their coverage through COBRA.

For more information, please refer to Benefits Information for Separating Employees: Medical and Dental Coverage.

What happens to my retirement plan(s)?

Separating employees have several options for managing their retirement account(s) after leaving WSU. For detailed information, please visit the Retirement Plans section on the Benefits Information for Separating Employees webpage.

What happens to my accrued leave?

Upon separation from WSU, eligible appointments will be paid out for accrued annual leave and compensatory time, minus applicable deductions. Sick leave is not eligible for payout unless the employee is retiring from WSU and meets specific eligibility requirements.

Final payment is processed after the department submits and audits employees’ final time and leave reports.

For more detailed information, please refer to:

• BPPM 60.56: Faculty and Administrative Professional Personnel Leave
• BPPM: 55.49: Payment Upon Separation of Employment, Section 4.2
• BPPM 60.57: Civil Service Employee Leave, Section 21.6

Do I have access to Workday after separating?

Yes, staff and faculty who separate from WSU employment will retain access to their personal Workday employee account for up to two years.

How do I access my W2 after separating?

Separated employees can continue to access their W-2 in Workday through their personal employee account for up to two years after leaving WSU. After that time, W-2s can be requested from WSU Payroll Services at payroll@wsu.edu.

Do I need to return any university or organizational property?

Yes, all WSU separating employees are required to return any university-issued keys, ID cards, laptops, or other equipment prior to their last day of employment, or as otherwise directed by their supervisor.

What happens to my internal applications after I leave WSU?

Applications you submitted as an internal WSU employee will remain in the Workday system, even after your employment with WSU ends. You can continue to access your internal applications by logging into your Workday employee account, and the recruitment process will proceed as normal.

After separation, if you wish to apply for additional WSU positions, please do so through the external career site at WSU.EDU/CAREERS by selecting ‘Prospective Employees.’

Who do I contact with questions after separating?

For human resources related questions, please contact WSU Human Resource Services at hrs@wsu.edu or (509) 335-4521.

For payroll related questions, please contact WSU Payroll at payroll@wsu.edu.

Will I be eligible for unemployment benefits if my position is reduced or my employment with WSU ends?

Eligibility for unemployment benefits is determined solely by the Washington State Employment Security Department (ESD). WSU does not make decisions regarding unemployment eligibility but may be asked to provide information related to your separation.

Who do I talk to about concerns regarding my separation?

If an employee has concerns about their separation from WSU, they are encouraged to contact their HR Service Team for guidance and support. They may also reach out to the WSU Ombuds Office for a confidential, impartial resource to help navigate workplace concerns.

HR Service Team Directory: hrs.wsu.edu/contact

WSU Ombuds Office: ombuds.wsu.edu | Email: ombuds@wsu.edu | Phone: (509) 335-1195