The Research Administration Series is designed specifically for those involved with the administration of sponsored programs, processes and requirements.
Human Resource Services collaborates with Sponsored Programs Services, the Office of Research Operations and Support and the Office of Internal Audit to make this series possible. Previous sessions of these courses are available as a videostream. Note: Viewing of the videostreams will not be reflected on your HRS training history.
Last updated: 4/03/2017
Research Administration Update
September 9, 2016 | 9:00-11:30 am
Presented by: Heather Lopez, Dan Nordquist and Kim Small
This course provides an update into new and emerging issues related to award processing and management at WSU. It is intended for those new to research administration as well as those needing to brush up on emerging issues. Topics include new forms and availability of online entry and processing, information on improved databases and workflow processing, and policy and procedure updates.
Course Materials: None
Life Cycle of a Sponsored Project
September 30, 2016 | 10:00-12:00 pm
Presented by: Diane Rathbun, Kim Small
This course provides an overview of the grant process and highlights the roles of the principal investigator, the department administrator, the Office of Research Operations and Support and Sponsored Program Services.
Budgeting for Sponsored Projects
October 21, 2016 | 9:00-11:00 am
Repeated February 24, 2017 | 9:00-11:00 am
Presented by: Mathew Michener and Erin Rice
This course defines sponsored projects and explains how they differ from other activities. The focus of the class is the allowability of costs, with an emphasis placed upon OMB Circulars A21 and A110, and direct costs vs. facilities and administrative costs. Specific aspects of estimating costs, cost categories, and types of budgets are addressed and opportunities to practice basic budget exercises is included.
Course Materials: Presentation Notes | PowerPoint Presentation | Handout | Practice Budget Questions
If you are attending this training, please bring a laptop to participate in the interactive budget practice portion.
Proposal Submission, Review and Acceptance
October 28, 2016 | 9:00-11:00 am
Presented by: Lourana Swayne and Maureen Bonnefin
This workshop provides insight into the proposal submission process including application kits and physical requirements of proposals along with the internal policies and procedures of the Office of Research Operations and Support.
Ins and Outs of Contracts
November 18, 2016 | 9:00-11:00 am
Presented by: Jessica Smith-Kaprosy and Diane Rathbun
Effort Certification and Cost Sharing
December 9, 2016 | 9:00-11:00 am
Presented by: Anke Moore and Kim Small
This workshop describes cost sharing, when it must be documented and reported, and why the federal government requires it. The effort certification form will be discussed in detail and tips for processing these forms at the departmental level will be provided.
Research Compliance Overview
January 13, 2017 | 9:00-11:00 am
Presented by: Mike Kluzik
This class provides an overview of the major regulations that affect research. Topics to be addressed include human subjects, biological materials, animals, conflicts of interest, export controls and others. The Presidential Committees that oversee these areas of research will also be discussed.
January 27, 2017 | 9:00-10:00 am
Presented by: Derek Brown and Anke Moore
This course describes the who, what, where and when of subcontracting, as well as WSU’s Subrecipient monitoring plan and A-133 requirements.
Award Administration Part One: The Basics and
Award Administration Part Two: The Forms
February 10, 2017 | 9:00-11:00 am
Presented by: Brian Dentler
The first two sections of the four-part series dealing with how to administer an award focus on:
– The rules and regulations regarding expenditures imposed by various external and internal entities
– Sponsored Project Activity Request (SPAR), Expense Transfer Request (ETR)
– Self-sponsored Research/Conference account Request (Sideways Form)
– Expense Assignment Actions (EAA, justification for retroactive transfers only)
– The Subcontract request form
Course Materials: Part One PowerPoint Presentation |Part One Presentation Notes | Part One Supplemental Materials
Part Two PowerPoint Presentation | Part Two Presentation Notes | Part Two Supplemental Materials
Enroll in upcoming session (One enrollment covers both courses)
Award Administration Part Three: Audits and Audit Issues
March 10, 2017 | 9:00-11:30 am
Presented by: Heather Lopez
A presentation by a representative of the Internal Audit Office is provided in this section, highlighting high risk areas and tips on how to protect the department.
Award Administration Part Four: Balances, Facts & Data Warehouse
March 24, 2017 | 9:00-11:30 am
Presented by: Kim Small
The ultimate objective of this final section of the series is to demonstrate how to use BALANCES, FACTS, and the Data Warehouse to minimize the need for a separate ancillary system.
Understanding Facilities and Administration Costs
April 7, 2017 | 9:00-11:00 am
Presented by: Karen Breese and Matthew Michener
This course provides insight into the purpose and use of facilities and administrative costs charged to sponsored projects. It address the importance of collecting those costs and Washington State University’s policy on exceptions to sponsors.