Workday Touchpoints: Employee Persona Information, Workday, and WSU

In this Workday Touchpoint post, we’ll dive deeper into the types of Personal Information maintained in Workday, as well as how this data impacts WSU’s business operations, state and federal compliance, and strategic initiatives.

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HRS No Longer Performing Time and Leave Audits

As of May 1, HRS is no longer performing full-scope time and leave audits for separated or terminated Civil Service and Administrative Professional staff, and Faculty.

Prior to the implementation of Workday, manual audits of time and leave for separated or terminated employees were conducted. These audits involved reviewing paper time and leave reports to ensure accurate payout of unused paid leave and to identify and correct any potential errors in time or leave reporting.

Since December 2020, WSU employees have been required to record time, leave, and absence within Workday. WSU continues to improve Workday processes to reduce and prevent the most common errors leading to incorrect leave balances, which may include incorrect accrual rates and proration, mathematical errors, and incorrect carryforward balances. As a result of Workday mitigating the risk of incorrect leave balances, HRS will no longer conduct full-scope leave audits for employees separating from the university.

The responsibility for accurate and complete time and leave reporting in Workday is shared among employees, supervisors, departments, and HRS. HRS will continue monitoring time and leave to identify and address system issues, and will conduct monthly reviews of certain time and leave activities to ensure accurate recording. Updated time and leave training will soon be available on-demand to ensure that employees and supervisors have the most current information.

An overview of Workday training and resources, including links to reference guides with instructions on performing time and leave tasks in Workday, is available on the Modernization website:

HRS continues to provide assistance with time entry errors and corrections, and may need to conduct audits for complex or unique situations. Questions can be directed to hrs.records@wsu.edu.

Employees who have questions about how to enter time, leave, and absence in Workday may also reach out via the Workday Service Desk.

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